Congratulations on your award!
The Tisch Initiative for Creative Research is thrilled to have the opportunity to support your project through the C³ Fund. As outlined on our website, this fund exists to support eligible activities, including conferences, symposia, roundtables, and other events. Funded activities must take place at Tisch (or nearby in NYC), engage with another department or program, and documentation of the event must be made available to the Tisch community and beyond.
Similar to the Dean’s Grants, funding will be made on a reimbursement basis. In order to make the reimbursement process as smooth as possible, it is imperative that you keep a clear record of your expenses. This will help in completing the necessary paperwork for NYU and the TCR team.
Important items to note:
- Because reimbursement requests must be submitted to our Budget Office within 60 days of purchase, receipts must be submitted to TCR for processing within 40 days. If requests are submitted after 60 days, you (the payee) will be liable for tax implications.
- NO receipts will be processed after August 10, 2020. Failure to submit receipts by this deadline will result in non-reimbursement.
The following section includes information you will need to keep in mind before you submit a reimbursement request. Please take the time to review this information carefully. For more detailed information about eligible expenses, please refer to NYU’s Business Expense Policy.
- Itemized receipts are needed for every charge/payment made, and a valid business purpose is required with EVERY receipt.
- Transportation (local, domestic, or foreign):
- Flights: You will need to submit your boarding passes from both outgoing and returning flights, along with a full receipt or itinerary. Upgrades and flights purchased with frequent flyer miles are NOT reimbursable.
- For flights being booked by TCR on your behalf: You must fill out the Traveler Information Form at least 10 business days in advance of your departure date. Please notify TCR staff once completed. Note that rush requests will NOT be accommodated.
- Ubers, Lyfts, taxis, bus rides, train fare, etc.: Complete receipts with a clear origin and destination are required.
- Rental cars: Reimbursable costs include daily rental fees, mileage, tolls and authorized insurance charges. Gas, vehicle repairs, tickets, or any other fines/violations are NOT reimbursable.
- Personal cars: Reimbursements related to personal vehicles are based on the Federal government’s standard mileage rate, which covers the use for the vehicle and gasoline. Please provide a copy of Google Maps (or a similar mapping service) with clear directions and mileage calculations. Receipts for gas, vehicle repairs, insurance, parking tickets, or tickets for other fines/traffic violations will NOT be accepted.
- Meals/Catering:
- All receipts (whether individual or shared) must be itemized. If alcohol was purchased, you MUST make this clear by highlighting it on the receipt or indicating the separate dollar amounts spent on food and alcohol.
- Shared meals: You must provide the names of all guests and their affiliations (e.g. Tisch alum, Steinhardt professor, etc.), along with the business purpose for the meal (e.g. “Planning meeting”).
- For catering being booked by TCR on your behalf: Please coordinate with TCR staff at least 7 business days in advance.
- Foreign Currency:
- For credit card payments: Proof of transaction from your credit card statement is needed. The amount converted to US dollars must be indicated clearly.
- For cash payments: You must convert each transaction using the rate indicated on Oanda’s Currency Converter for the date of purchase.
- If you must pay another individual or company for services, the individual/company must be paid through NYU’s Payment System, iBuy. Please visit our page on iBuy Procedures to view the necessary steps for this process.
After reviewing this information and your project has finished, you MUST submit complete documentation (i.e., receipts, business purposes, and other necessary information) to TCR. Please scan receipts and collate everything into a single PDF organized by date. Submit receipts, along with a receipt summary (use this Receipt Summary Template as a guide) via email.
Documentation and any questions you have may be sent to Reeca Soriano at reeca@nyu.edu.